Over the next four weeks, we’re going to be giving you some Spring Cleaning tips for your technology. Don’t try to do them all at once, it can be overwhelming. Just check off a few things each day and before you know it, your IT will be sparkling clean!!
Step One: Organize your files
Clean up your Desktop. If you have a lot of files on your computer’s desktop, it is probably taking you longer than necessary to find what you are looking for. Plus, many backup programs do not backup files that are on your desktop. So now is the time to organize those files and take them off your desktop. Create folders/labels for groups of files (Personal, School projects, ABC Company, Tax Files, etc.) then MOVE the files from your desktop to those folders.
Organize your pictures and store them off your computer. Pictures take up TONS of space! The great thing about digital photography is that you can take lots of pictures and see them instantly. But seriously, are all those pictures worth keeping? Choose your favorites and DELETE the rest. Once you’ve selected your favorites, create folders/labels on a CD or DVD and store them there.
Don’t forget about your phone – sync your pictures and videos to your computer. Then move them to your storage CD/DVD. Routinely empty your SD card.
An alternative to CD/DVD storage is cloud storage. Drop Box is very popular. They make it very easy to organize your files. And you can get to them wherever you are with a smart phone or internet connection.
Organize your email. To keep your inbox under four digits in size, create folders/labels and file the emails there. Create a Work folder with sub-folders for each project you’re working on. When the project is complete you can delete the folder.
For personal emails, you can create a Rule/Filter so that every email from Bed Bath and Beyond, for example, goes into their own folder. You can look at it later.
Next week – Clean and Purge